Information from December 11, 2007 Board Meeting

(For complete minutes, please contact the Business Department)

DISCUSSION ITEMS

Physical Facilities - Phil Williams.
Phil Williams reported that Desert Hills High School is going well and has 200 people working on the school site.  He reported no issues at Sunrise Ridge Intermediate.  He met with the city on the concerns at Heritage Elementary.  The new move in date for Heritage has been set for January 18-20.  He said, assuming everything goes well, we should be able to punch out by the end of the year and be ready for the move in.  There are still some concerns with the nearby river.  The State Risk Management needs to give approval.  He said that the State and FEMA have not identified the area as hazardous, even though the city has put the area in a flood plain.  He mentioned that the State court system is very anxious to get the West Elementary building down.  Phil also reported on the Pre-school earthwork.

The Board expressed appreciation to Phil and Bud Mahas for the high school tour earlier in the day.  Even with concerns about expense of a big nice school, it was reported that we are still building buildings more economical than any other district in the State.

INFORMATION ITEM

ACTION ITEMS

Amendment to Fort Pierce CDA - Brent Bills.
Brent explained that the city approached the District regarding boundary change for Fort Pierce CDA.  The amount of property remains the same.
Member Christiansen presented a motion to approve the amendement to Fort Pierce CDA.  Member Morris seconded the motion that passed unanimously.

Open Enrollment Deadline December 21, 2007 - Lyle Cox.
Marshall said that the deadline date for open enrollment has been set for December 21st at noon.  The Spectrum will run the announcement ad two more times.  
If athletics is involved, it requires signatures from the school principal and coach.  The Utah High School Activities Association form is the one that needs to be used.
Member Seegmiller presented a motion to approve the open enrollment deadline date of December 21, 2007 at noon.  Member Gubler seconded the motion that passed unanimously.

Snow Canyon Middle School Mascot.
Superintendent Rose reported on proposed name selections.
Member Hesson presented a motion to approve the name change for the Snow Canyon Middle School mascot to the Spartans.  Member Gubler seconded the motion that passed unanimously.

Cross Use Agreement between Snow Canyon High Seminary and Pre-school.
Member Seegmiller presented a motion to accept the cross use agreement between the Snow Canyon High School Seminary building and the pre-school.  Member Blake seconded the motion that passed unanimously.

Emergency Easement Use Agreement with Ivins City.
Member Blake presented a motion to approve the emergency easement use agreement with Ivins City.  Member Seegmiller seconded the motion that passed unanimously.

Demolition of Old Administration Building.
Brent Bills reported that engineers found some structural issues with the old Administrative Building and proposed bidding out the demolition of the building.  He said the cost to bring the building up to code would be a large amount.
Member Christiansen presented a motion to approve for the District to obtain bids for the demolition of the old District Administration Building.  Member Morris seconded the motion that passed unanimously.

Quest Easement Agreement at Desert Hills High School.
Member Blake presented a motion to grant Quest an easement at Desert Hills High School.  Member Hesson seconded the motion that passed unanimously.

Payroll/Personnel Software.
Lyle Cox reviewed the current manual process for personnel and payroll.  He addressed concerns of being legally compliant with FLSA.  He explained the software capabilities and benefits of the process being handled electronically.  He said the personnel information will transfer easily between the Human Resource and Payroll Departments.  Lyle reviewed the costs involved.  Current ID cards can be used or an employee may submit their time electronically from a computer.  Brent Bills also mentioned an additional financial software piece to purchase.  Brent reported that the State is not putting any resources into improving the current FIS system.  Lyle proposed purchasing the Kronos software with Sun Guard Financial package.
Member Blake presented a motion to approve the purchase of the personnel/payroll software as described. Member Morris seconded the motion that passed unanimously.

Construction Manager Proposal.
Member Seegmiller presented a motion to approve Westland Construction as the contruction manager for this next year.  Member Blake seconded the motion that passed unanimously.

RECOGNITIONS  

(Awards were presented at the schools)
Superintendent’s Award for Excellence:
                    Shellie Meyer, Teacher, Bloomington Elementary
                    Susan Taylor, Librarian, Bloomington Elementary
                    Patty Beckstead, Teacher, Tonaquint Intermediate
                    Debbie Petersen, Special Ed., Tonaquint Intermediate

Volunteer of the Month:
                    Isabelle Fleischer, Bloomington  Elementary
                    Carol Brennan, Tonaquint Intermediate

REPORTS:

Superintendent.
Superintendent expressed appreciation for the Board retreat and for the Board members.

Board.

Associations.
Kathleen Wagner, WCEA, expressed appreciation for supplementing the Christmas bonuses.

Tony Barlow, AFT, also offered thanks to the Board for the Christmas bonus this year.